Run your entire trademark portfolio from one screen
IPBases replaces the tangle of spreadsheets, shared drives and reminder emails most firms rely on. Filing, documents, invoicing, client updates, renewals and reporting live in a single, searchable system — so nothing slips and everyone works from the same record.
Spreadsheets don't scale a trademark practice
Most IP teams start with a spreadsheet for marks, a folder for documents, an accounting tool for invoices, and someone's calendar for renewal deadlines. It works — until the portfolio grows. Then records fall out of sync, a renewal is missed, and no one can say who did what.
IPBases brings those threads together. Every trademark carries its own documents, invoices, actions and client correspondence, all linked and audit-logged. When something changes, the whole record updates at once.
Everything a trademark team needs, in one place
30-second filing wizard
Add a mark, attach documents, raise a live invoice and update the client in one guided flow — no juggling screens.
Document workspace
Every specimen, certificate and letter attached to the right mark, versioned and instantly retrievable.
Live invoicing
Generate a branded invoice from the filing itself, route it via the associate or bill the client directly, and track what's paid.
Renewal tracking
Deadlines are calculated automatically and surfaced early, colour-coded by urgency, so a renewal is never a surprise.
Instant search
One box finds any trademark, client, file, invoice or user in milliseconds.
Portfolio analytics
See your footprint by jurisdiction, collection rate and 12-month billing trend on a live dashboard.
Self-hosted, pay once, yours forever
IPBases is a perpetual-license, self-hosted system. You install it on your own server, own your data outright, and pay no per-seat or subscription fees. There is no SaaS lock-in and no vendor sitting between you and your clients' confidential records.
It was built for a working IP practice, not designed in the abstract — which is why the workflow matches how firms actually file, bill and renew.
See your portfolio the way it should work
Book a walkthrough or explore the live demo with realistic data — then keep the license forever.
Book a demo → See pricing →