IP law firm software for the way an IP practice actually works.
Partners want the whole firm on one page. Attorneys want their deadlines. Paralegals want the forms and the files. The accountant wants what is unpaid. IPBases gives each of them their view of the same records.
What IP practice management software is
General legal practice management tools are built around matters, time entries and trust accounts. An IP law firm also needs to know which office each right is in, which class it covers, when it renews, which correspondent sent it, and whether the client has been told it was published. IP practice management software is built around those records.
IPBases runs the operations of a trademark and patent practice — the portfolio, the deadlines, the clients and associates, the correspondence and the billing — with roles and permissions so each person sees the part of it they need.
One system, four ways in
Partners
The Executive Brief: renewals, unpaid invoices, billing and filings across the firm.
Attorneys
Their next steps and deadlines, with the record one click away.
Paralegals
The filing form, client notices and documents by category.
Accountants
Invoices, payments, aging and balances in each currency.
Clients
An optional portal to see their marks and send requests.
Correspondents
An associate portal for the firms that send you work.
The partner’s view
One page for the state of the firm: renewal schedule, outstanding balances, billing, filings and trademarks by status and country.
- Every card opens its full report
- Billing totals converted to one currency
- Save as PDF for the partners’ meeting
The attorney’s view
The morning dashboard lists the person’s overdue and upcoming actions and the next steps worked out from their records.
- Office deadline and internal date on every action
- Next steps with the reason
- One click to the record
The accountant’s view
Who owes what, in which currency, and for how long, with the invoice and the mark behind every balance.
- Aging: current, 31–60, 61–90 and 90+ days
- Invoices to clients or to associates
- Payments and partial payments
Access by role
Staff see what their role allows; permission groups add or remove areas — for example “No financials” for a trainee — and every change is logged.
- Roles, groups and per-person rules
- Live test of what a colleague sees
- Audit log with before and after
IP law firm software vs. general legal software
| General legal practice software | IPBases | |
|---|---|---|
| Unit of work | Matter | Trademark, patent or design, with its office, class and route |
| Deadlines | Calendar entries | Office deadline and internal date on each right, with renewals |
| Correspondents | Contacts | Associates with their clients, marks, rate cards and portal |
| Client reporting | Generic letters | Filing, publication and registration notices from the record, English or Arabic |
| Billing | Time entries | Official and professional fees per mark, billed to client or associate |
For firms of every size
The Professional licence covers one firm and up to 25 users; Enterprise covers multi-office networks. IPBases is installed on your own server — a standard cPanel host or a VPS with PHP 8 and MySQL or MariaDB — so client data stays where you host it. Stored passwords, API keys, client ID numbers and database backups are encrypted with AES-256-GCM using a key unique to your installation.
A one-time licence: Professional is $4,999 for one firm and up to 25 users, with one year of updates and support. Installation, setup, data migration from your spreadsheets or old system, and customisation are included. There are no subscriptions and no per-seat fees.
Questions firms ask
What is IP law firm software?
Can partners see the whole firm while staff see only their work?
Does it work for firms that use foreign associates?
How long does it take to start?
How much does it cost?
Related
See IPBases with your own eyes
Open the live demo and click around a real IPBases with realistic data. Questions about your firm, your marks or your Excel sheet? Ask us on WhatsApp or by email.
Message us on WhatsApp or email [email protected].