One price for the firm. Paid once.
$4,999 for up to 25 users, installed on your own server. No per-seat fees, no subscription — installation, setup, data migration and customisation free.
FREE
- Your Excel data moved in
- Customised to your workflow
- Your fields and required forms
- Notices in English & Arabic
- Your logo, colours and letterhead
- Installed on your server
Included in the licence. We set IPBases up around your firm before you go live.
Professional
$4,999one time
For one firm with up to 25 people — attorneys, paralegals and accountants.
- Every module: trademarks, patents, industrial designs
- Up to 25 staff accounts; unlimited records
- Client notices, letters and proposals in English and Arabic
- Invoices, payments, balances and reports
- Mail inbox, documents and registration certificates
- Client portal and associate portal
- Roles, permission groups and audit log
- Your logo, colours and letterhead
- Free installation and setup on your server
- Free data migration from your spreadsheets
- Free customisation to your workflow
- One year of updates, security patches and support
- Priority email and WhatsApp support, onboarding session
Enterprise
Custom
For multi-office firms and regional networks.
- Everything in Professional
- Unlimited staff accounts
- Several offices or firms, kept apart
- Custom feature development
- Single sign-on (SAML or Google Workspace)
- Lifetime updates and security patches
- A dedicated support engineer and agreed response times
- Migration from your current system, field by field
All prices in US dollars. Invoices in other currencies on request. VAT or other taxes may apply in your jurisdiction.
About two years of a docketing subscription. Yours for good.
IP firms usually rent docketing by the month, pay again for billing and email, and pay an implementation fee on top. IPBases is one purchase.
| Product | Published price | Five years, worked out |
|---|---|---|
| IPBases Professional Self-hosted trademark & IP management: docketing, renewals, invoicing, proposals, client notices, client and associate portals | $4,999 once One firm, up to 25 users, unlimited marks. One year of updates and support included. | ≈ $9,900 $4,999 + optional updates for years 2–5 (about $1,000 a year) + your own hosting (about $15 a month) |
| Alt Legal Cloud docketing for trademarks and patents | $60–$295 a month Priced by number of matters (50 to 400), unlimited users. Trademark-protection add-on $30–$95 a month. 1,000+ matters on request. | $11,700 200 matters, docketing only $17,700 400 matters, docketing only |
| AppColl Cloud IP practice management | from $100 a month Plans listed “starting at” $100, $130 and $350 a month. | $6,000+ Entry plan only; higher plans or more seats cost more. |
| Clio General legal practice management, not built for trademark docketing | from $49 per user a month Entry price on Clio’s pricing page; higher plans are quoted. | $14,700 5 users on the entry price |
| Anaqua, Clarivate Enterprise IP management for corporations and large firms | Not published Quote only. Third-party estimates put annual subscriptions in the tens of thousands of dollars, plus implementation. | Quote only |
Prices from each company’s own public pricing page (the Anaqua figure is a third-party estimate), checked on 18 October 2026, in US dollars before tax. Five-year figures multiply the monthly price by 60. Vendors change prices; always check their site: Alt Legal pricing, AppColl pricing, Clio pricing, Anaqua estimate (Software Finder). Product names belong to their owners; IPBases is not affiliated with any of them.
When a monthly tool is cheaper. If you run fewer than about 100 matters and only need deadline docketing, Alt Legal’s $60–$100 plans cost less than IPBases over five years. IPBases pays off when the portfolio grows, when several people work in the system every day, and when you want billing, client letters and portals beside your deadlines — on a server you own.
The full comparison, with three kinds of firm over five years
Pricing questions
Why does IPBases cost $4,999?
It replaces several tools at once — docketing, invoicing and payments, client notices, proposals, a mail inbox and client and associate portals — for up to 25 people, with free installation, setup, data migration and customisation. On published prices, a docketing subscription for a firm with 200–400 matters costs about $2,340–$3,540 a year, so IPBases pays for itself in about two years and keeps running after that.
What does a one-time licence mean in practice?
You buy the licence once and install it on your server. There is no expiry date and no service we can switch off: the licence is verified on your server without contacting us. What ends after the included period is access to new updates; the version you have keeps working.
What happens after the first year?
You can renew updates and support for about 20% of the licence a year (about $1,000), or keep using your current version. Critical security fixes are backported free for 18 months.
What if we grow past 25 users?
Upgrade in place to Enterprise. You pay the difference, and your data and settings carry over — it is the same installation with the limit raised.
Can we try it before we buy?
Yes. The live demo runs with realistic data. Questions about your own workflow? Ask us on WhatsApp or by email.
What does hosting cost?
IPBases runs on standard PHP and MySQL hosting — a cPanel host or a VPS — typically about $15 a month. Files can stay on that server or go to Amazon S3 or Cloudflare R2, billed by them directly.
How does migration work?
Send us your Excel sheets. We import your trademarks, clients, deadlines and related data, check the result with you before you go live, and adapt the system to your terms and forms at no extra charge. Enterprise adds field-by-field migration from other systems.
Is IPBases an ERP or a CRM?
Do you offer a partner or reseller programme?
Yes, for IT firms and consultants who install IPBases for law-firm clients. Get in touch about the partner programme.
What is the refund policy?
A 30-day money-back guarantee if the software does not fit your workflow.
Talk to us about your firm
Tell us how many people and how many marks you have, and we’ll tell you exactly what IPBases would cost, including hosting.
Message us on WhatsApp or email [email protected].