IPBases 2.1.1: the system now tells each person what to do next
2.1.1 turns the dashboard into a to-do list worked out from your own records, stops the same trademark being entered twice, and shows the whole team’s work as it happens.
Guides for trademark and IP practices
Docketing, renewals, the Madrid system, billing, permissions and how to choose software — written for firms that do the work, plus what is new in IPBases.
Release
IPBases 2.2: deadline rules, Google Workspace mail and a home page that tells each person what to do
Version 2.2 is about the work that slips between people: the deadline nobody entered, the reminder nobody sent, the client email that went to a personal inbox. It is a free update for licences within their update period and installs over 2.1.2 with all data kept.
Read the release notes
Automatic trademark deadlines: how docketing rules work, country by country
Most missed trademark deadlines are not forgotten: they were never entered. A date arrives in an office letter, someone updates the record, and the action that should fol
Trademark software with Gmail: sending client email through Google Workspace
Clients expect email from your firm’s address, and your team expects replies in the mailbox they already use. When the IP system sends its own notices from somewhere else
IP ERP vs CRM vs IP management software: what does an IP firm actually need?
Firms looking to modernise often start by searching for an ERP or a CRM. Both are reasonable starting points, and both miss the parts that make trademark and patent work
The Madrid Protocol in 2026: filing, members, monitoring and renewal
One application, one language, one set of fees, and protection in up to 130-plus countries. Here is how the Madrid system works in practice, what changed in 2026 for the
IP docketing best practices: how to prevent docketing errors, and fix them
Most missed IP deadlines are not caused by careless people. They come from gaps in the process: a date typed once and never checked, a letter nobody docketed, a status no
IP renewal management: what to look for in a renewals platform
Renewals are the most predictable deadlines in IP, and still the ones most often missed. They are years apart, easy to forget and spread across many countries. Here is ho
IP document management: how trademark firms should organise their files
A single trademark creates dozens of documents over its life. When they live in shared folders and inboxes, finding the right one takes longer than the work itself. Here
Buying IP management software: 20 questions to ask in a demo
Every IP management demo looks good, because the vendor chooses what to show. These questions move the conversation to what matters for your practice, grouped by the poin
A trademark spreadsheet template, and how to know when you have outgrown it
Most trademark portfolios start in a spreadsheet, and for a small one that is fine. Here are the columns worth tracking, a free template, the rules that keep the sheet ac
How foreign associates choose a local trademark agent
For many IP firms, a large share of new filings arrives from correspondents abroad. Those firms rarely move work over fees alone. They stay with the agent who is easiest
Reporting to correspondents: what good looks like
Your notice is often forwarded straight to the brand owner. That makes every update you send to a correspondent a piece of their client service, and a reason for them to
IPBases 2.1: what’s new in the IP management system
Version 2.1 is about control and clarity: who can see what, what the numbers say, and how a new colleague learns the system on day one.
Best IP Management Software in 2026: Tools, Free Options & How to Choose
“IP management software” covers four very different kinds of tools — and the best one depends entirely on what your practice actually does. Here’s the honest map: the cat
The Excel Alternative for Trademark & IP Management
Nearly every IP practice starts on a spreadsheet. Here's exactly where that stops working, and how to move off it without losing anything.
FoundationIP Pricing & Alternatives: Choosing an IP Management System
FoundationIP is a strong enterprise IPMS — but its quote-based pricing and enterprise scope aren't right for every practice. Here's how to compare it fairly, an
Roles, Permissions & White-Label Branding: Software That Bends to the Firm
Who sees the money, whose logo is on the invoice, which modules even exist — the control layer is where IP software either fits your practice or fights it. A screenshot t
What’s New in IPBases: The 2026 Feature Updates
The 2026 releases turn IPBases from a trademark records system into a full IP practice platform — Madrid Protocol module, filing wizard, online payments, associate portal
Madrid Protocol Software: Managing International Trademark Registrations
An International Registration under the Madrid Protocol isn't one filing — it's one filing with a designation in every country you named. Software needs to trac
How to Manage a Trademark Portfolio (With Software)
Whether you're managing ten marks or ten thousand, the same principles apply: one record per mark, deadlines that compute themselves, and a workflow that doesn'
Beyond Trademarks: Managing Patents and Industrial Designs in One System
Patents and industrial designs aren't trademarks with different names on the form — they need genuinely different fields. Here's what actually changes, and what
Office Actions, Annuities & the PCT Clock: Patent Tracking in IPBases
Patent work runs on three clocks — office-action responses, annual annuities, and the PCT national-phase window. Here’s how each becomes structured, trackable data instea
Patent, Trademark & IP Assignment Software: One System or Two?
Most IP portfolios aren't trademarks alone. Here's what changes when a system needs to handle patents, designs, and ownership changes too — not just trademark f
Self-Hosted vs. SaaS: Trademark Software Compared
Two genuinely different ownership models get lumped together in most vendor comparisons. Here's what actually changes between them.
Software for IP Law Firms, Attorneys & Agents: What to Look For
IP practices span solo trademark agents, boutique attorneys, and full corporate IP departments — the workflow underneath is the same. Here's a category-by-category b
Trademark Billing Software: Invoicing Built for IP Practices
Professional vs. official fees, billing through foreign associates, multi-currency ledgers and aging — IP billing has rules generic invoicing tools don’t know. Here’s how
Trademark Docketing & Renewal Software: Never Miss a Deadline
Docketing is where IP practices carry the most silent risk. Here's what good docketing and renewal software actually does — and why the deadline itself is only half
Inside the IPBases Trademark Filing Wizard: From Instruction to Filed
Registering a trademark isn’t one form — it’s a route decision, a record, an invoice, a set of deadlines, and a message to the client. Here’s how IPBases turns that into
Trademark Management Software: The Complete Guide
Everything an IP law firm, corporate legal department, or solo trademark agent needs to know before choosing a system — what it is, what it actually needs to do, and how
Trademark Opposition & Litigation Software: Recording Disputes Where They Belong
Oppositions, cancellations and infringement suits shouldn’t live in a Word file next to the portfolio — they should live on the mark itself, with hearing dates docketed l
Trademark Search Software: USPTO, EUIPO & WIPO in One Screen
The pre-filing knockout check shouldn’t mean six registry tabs and copy-paste. IPBases queries USPTO, EUIPO, WIPO Madrid and commercial APIs from inside the system — wher
Trademark & IP Software for the GCC and Middle East
IP practices across the UAE, Saudi Arabia, and the wider Gulf rarely file in just one country. Here's what regional trademark software actually needs to get right.
See IPBases with your own eyes
Open the live demo and click around a real IPBases with realistic data. Questions about your firm, your marks or your Excel sheet? Ask us on WhatsApp or by email.
Message us on WhatsApp or email [email protected].