Patent and trademark management software: every IP right in one system.
The same clients, files, invoices and deadlines for trademarks, patents and industrial designs, so a firm that handles all three keeps one record per client and one docket.
Why manage patents and trademarks together
Many IP practices run trademarks in one tool and patents in another — or one in software and the other in a spreadsheet. The client is the same, the invoices go to the same place, and the partner wants one report. Patent and trademark management software puts both on the same records: one client list, one docket, one billing system and one document store.
IPBases started as trademark software and covers patents and industrial designs in the same licence. Patents carry their application type, route, claims, priority, publication, grant and annuity dates; designs carry their Locarno class and Hague flag.
Patents
National, regional and PCT applications
Each patent records its application type, filing route, claims, publication and grant, priority, and the next annuity date.
- Utility, PCT international and national phase, continuations and divisionals
- IPC and CPC classification, inventors and claims
- Next annuity date and expiry
Industrial designs
Locarno classes and Hague applications
Designs carry their Locarno class, variants, priority and renewal, with a flag for Hague international applications.
- Design images on the record
- Priority deadlines and renewals
- The same billing and documents as trademarks
Trademarks
The portfolio, mark by mark
Marks in English and Arabic with Nice classes, national or Madrid route, documents, notices and renewals.
- Duplicate warning for the same number, country and classes
- Client notices in English or Arabic
- Renewals a year ahead
What each IP right carries
| Trademarks | Patents | Industrial designs | |
|---|---|---|---|
| Classification | Nice classes 1–45 | IPC and CPC | Locarno classes |
| International route | Madrid (WIPO) | PCT international and national phase | Hague |
| Maintenance | Renewals and grace period | Annuity dates and expiry | Renewal dates |
| Deadlines & actions | Yes | Yes, incl. office actions and priority | Yes, incl. priority |
| Documents, invoices, client notices | Yes | Yes | Yes |
| Included in the licence | Yes | Yes | Yes |
One licence for all of it
IPBases is installed on your own server — a standard cPanel host or a VPS with PHP 8 and MySQL or MariaDB — so client data stays where you host it. Stored passwords, API keys, client ID numbers and database backups are encrypted with AES-256-GCM using a key unique to your installation.
A one-time licence: Professional is $4,999 for one firm and up to 25 users, with one year of updates and support. Installation, setup, data migration from your spreadsheets or old system, and customisation are included. There are no subscriptions and no per-seat fees.
Questions firms ask
Is there a separate licence for patents?
Does it handle PCT applications?
Can one client have trademarks and patents?
Can we import our patents and trademarks?
Related
See IPBases with your own eyes
Open the live demo and click around a real IPBases with realistic data. Questions about your firm, your marks or your Excel sheet? Ask us on WhatsApp or by email.
Message us on WhatsApp or email [email protected].